General Booking Information
Resident Users, as described below, shall have first preference regarding booking dates for their proposed seasons. The Resident User season, for calendaring purposes, is defined as beginning June 1st and concluding May 31st. Resident Users will meet annually with the Executive Director of the Morris during the last week of May to discuss holds for the following year's season with "final holds" to the confirmed by September 30th.

Qualified Promoter
A Qualified Promoter is a promoter who has presented an event at the Morris Performing Arts Center and has satisfied all previous Morris Performing Arts Center contractual agreements -or- a new promoter who has successfully applied for a license to use the Morris Performing Arts Center’s facilities. A new promoter must complete a Morris Performing Arts Center license application and submit it with a fifty dollar ($50) application fee. The application fee is for credit reports and background checks. The new promoter becomes a Qualified Promoter when license application has been approved by the Morris Performing Arts Center management.

Frequent User
A Frequent User is an organization or individual who guarantees to present twelve (12) or more ticketed public performances per season (June 1 – May 31). Frequent Users will be afforded special rental fee rates.

Commercial User
A Commercial User is a for-profit company whose primary business is to produce and/or promote touring stage productions, concerts or similar events; also applies to an individual or organization who presents an event and does not meet the requirements of a not-for-profit, frequent, or resident user.

Not-For-Profit User
A Not-For-Profit User must also be identified as a Qualified Promoter and posses a current 501(c) federal classification. Local St. Joseph County Not-For-Profit Users may be afforded special rental fee rates. The Not-For-Profit User special rental fee rates are not applicable if the Not-For-Profit User partners or co-promotes with a Commercial Promoter. Said co-promoted rentals shall be negotiated on a case by case basis.

Resident User
Resident Users are divided into three categories and will be afforded special rental fee rates.
Presenter Category: A Presenting Resident User is a St. Joseph County, State of Indiana not-for-profit organization possessing a 501(c) federal classification. A Presenting Resident User is further identified as being an organization that primarily contracts and presents touring artists/productions. A Presenting Resident User guarantees to present twelve (12) or more ticketed public performances per season (June 1 – May 31).
Producer Category’A’: A Producing Resident User (Category’A’) is a St. Joseph County, State of Indiana not-for-profit arts organization possessing a 501(c) 3 federal classification. A Producing Resident User (Category’A’) is further identified as being a local arts organization that self produces events using primarily local or regional talent; has sole artistic control over its productions; and guarantees to present eight (8) or more ticketed public performances per year/season (June 1-May 31).
Producer Category’B’: A Producing Resident User (Category’B’) is a St. Joseph County, State of Indiana not-for-profit arts organization possessing a 501(c) 3 federal classification. A Producing Resident User (Category’B’) is further identified as being a local arts organization that self produces events using primarily local or regional talent; has sole artistic control over its productions; and agrees to contract with the Morris to present a minimum of four (4) ticketed public performances within one consecutive seven (7) day period of time per calendar year. Additional productions within twelve (12) months will be contracted under the Not-For-Profit User category.

Tentative Date Holds
Only a Qualified Promoter may “hold” dates for potential events. The “hold” must be documented on a Booking/Scheduling Information Report and must include current address and telephone numbers. “Holds” are for a maximum of 30 days. “Holds” may be renewed; however, it is the responsibility of all promoters to notify the Morris Performing Arts Center of any desire to renew or extend an existing “hold.” All “hold” dates may be “challenged.”

Date Challenge
If a tentative date is “held” by one Qualified Promoter, a second Qualified Promoter may challenge the date by providing the minimum rental deposit. The promoter with the tentative “hold” has 48 hours to provide the minimum rental deposit and confirm the date. The promoter with the tentative “hold” will be notified by phone that the date is being challenged. It is the responsibility of all promoters to keep the Morris Performing Arts Center advised of any changes in their telephone numbers.

Confirmed Dates
When the Morris Performing Arts Center receives a non-refundable rental deposit from a Qualified Promoter and issues a fully executed contract, the date is confirmed. Confirmed dates have a 21-day booking protection versus similar events as determined by the Executive Director of the Morris. Similar events with different promoters have a 21-day grace period regarding release of tickets for general public sale. Priority will be determined by date of fully executed contracts.

Rental Deposits
A rental deposit is equal to one day’s basic rent and must accompany return of signed contract.

Contracts
All Morris Performing Arts Center Rental Agreements will be issued for specific day, date, and times. All said agreements will include an expiration date and must be returned promptly with the deposit (if applicable) to avoid cancellation of contract offer and forfeiture of “hold.” The standard expiration date shall be ten (10) business days from issuance of agreement.